From request to proof of delivery, no grey areas.
A five-step process, seven tracking statuses and stated lead times. You always know where your order stands and who is responsible for it.
How an operation unfolds
You submit your requirement
A free-form brief, catalogue reference, drawing, photo or email extract. No fixed format required: we structure the RFQ.
We source and put suppliers in competition
Consultation of relevant manufacturers and authorised distributors, verification of references and validated equivalents.
You approve a consolidated offer
A single quotation covering purchase, freight, customs clearance and delivery. Any significant discrepancy is flagged before commitment.
Transport and customs clearance
Sea, air or road freight depending on urgency. Customs clearance carried out with our brokers and authorised partners.
Delivery and signed proof
Receipt at your site or production line, signed proof of delivery and archived documentary file.
Seven statuses, one single thread
Every status change is notified. Associated documents (quotation, invoice, packing list, BL/AWB, POD) are attached to the file.
What we commit to
- T+0Logged and assigned a file number.
- T+2hBusiness hours, Monday to Friday, Europe/Paris time zone.
- T+24hSupplier consultation and clarification of technical points.
- T+48hTimeframe counted from a complete, validated RFQ.
- ExecutionUpdated at every logistics step.
- DeliveryProof of delivery issued and file archived.
An actionable RFQ in five lines
The more precise the request, the faster the quotation. This template is enough in the vast majority of cases.
We are looking for 200 API 6D ball valves, DN150, class 600, A105 steel, EN 10204-3.1 certification, to be delivered DDP to our base in Pointe-Noire (Congo) within 10 weeks. Please provide supplier datasheets and material certificates.
- ›Reference, designation or usable documentation
- ›Quantity and unit
- ›Final destination
- ›Desired lead time and urgency level
- ›Desired scope (S1 to S4)
- ›Preferred or proposed mode of transport
- ›Preferred or recommended Incoterm
- ›Client currency, supplier currency, paying country
- ›Payment method and any transfer or exchange constraints
How we qualify a request
Every RFQ receives a qualification level. It determines the sourcing effort engaged and the response time.
Actionable requirement, active, economically viable and sufficiently documented.
Full sourcing process launched.
Credible requirement but missing data.
Request for additional information, partial sourcing in the meantime.
Speculative, vague or poorly documented requirement.
Minimum effort, put on hold or file closed.
S1 to S4: what we take care of
The scope is set with you at quotation stage. Sourcing alone, without purchase, is not offered.
Ready to test the process on a real order?
Send a first request. You will receive an acknowledgement within 2 business hours and a qualified quotation within 48h.